The Affiliation Process takes on average no longer than 15 minutes, and is completed online via the Whole Game System.

Each year, Club Secretaries are responsible for ensuring their club is affiliated to West Riding FA.

*Any application not submitted (including payment) before 20th June will incur a late fee of £25.00



Affiliation Process

How to Guide

NEW THIS SEASON - on the affiliation portal you will find a series of simple 'How To' videos! 


1- Log in via the Club Portal

You will need to use your FAN (Football Association Number) or email address and have your associated password handy.

Can't remember your password? - click here

Don't have a FAN? - click here 


2- Click on your role as "Club Secretary" and follow the "Affiliate 2016-17" tab

Affiliation New SeasonSelect this tab which will appear on the left hand side of your screen.

You can complete the affiliation process gradually so don’t worry if you do not have time to complete the process in one sitting.


3- Check your clubs information is still correct

Affiliation Step 1

You will find that your club information has been carried over from the previous season. Check this is all correct, and amend any information where necessary.


4 - Check your club officials

Affiliation Step 2

Check the listed club officials are correct and assign new season's officials. 


5 - Club Grounds

Affiliation Step 3

In this section you can check / amend existing club grounds.  You can also select new playing or training grounds.


6- Teams and County Cup Competitions

Affiliation Step 4 

Here you can add and remove teams and team officials.  You'll also record details of Leagues and County Cup Competitions that each team will compete in.

It is important that you enter the correct amount of teams into their respective County Cup Competitions.  If you are unsure about this, please contact the County FA for guidance.


7 - Upload Supporting Documents

Affiliation Step 5

This section requires you to upload supporting insurance certificates and balance sheets.  


8 - Select Your Additional Products

Affiliation Step 6

This section allows you to select any additional products required by the club.  This includes insurance, first aid kits and football bundles.


9- Submit for Approval

Once you have completed your affiliation form and pressed the submit for approval button, we will be notified here at the County FA and your form will then be Ready for Review.  We will then do the necessary checks and ensure that all information is correct and there are no details missing.  Following this, we will change your form to submitted and invoiced, which will then create an invoice to be paid on your WGS page.

10- Payment

Online payment is provided through Barclaycard’s Smartpay, a reliable and secure system that is used extensively across the world. Again, you do not need to pay immediately but can create an invoice which you can pay later, either online or via cheque or cash as in previous years.


Further Help and Support

This year each club has been assigned a County FA member of staff to help guide you through the affiliation process.  If you are unsure who this is, please email or call us on 0113 282 1222 (option 3). 

Should you require any additional support please visit the help pages by clicking here